If Allow Web Access is enabled for your mail account, you can log on to the Web Messaging page on the mail server and do the following:

• Display a list of your mailboxes

Mailboxes created from an IMAP4 client or from Web Messaging will appear (as they reside on the server). Mailboxes created from a POP3 client will not appear, as they reside on the client system.

• Display a summary of the messages (message headers) in a mailbox
• Read, send, delete, forward, reply—to, and print e—mail
• Change your password
• Enter or change finger information
• Set up mail forwarding
• Enter or change your vacation message

To log on to Web Messaging:

1. In your Web browser, open the Web Messaging page for your mail server.

Your CySpaceCity Mail system administrator can provide the Web address for the page. The following is an example Web Messaging address: http://mail.domain.com:8383

After opening the Web Messaging page in your Web browser, you can save it as a favorite (or hotlist ) item.

2. In the UserID text box, enter your mail userid.

3. In the Password text box, enter your mail password.

4. Click Logon

If there is a news message, it appears on a separate page. You can read the news and then scroll to the bottom of the page and click Continue when you are ready.

Your mailbox list and the menu for accessing mail functions appear. See the "Reading Mail" section for more information.

Note: If your mail account is inactive for more than 12 minutes, your session is placed in a rollover queue that holds up to 50 users. On low use systems, your mail session is not likely to time out, but if there are many users on your system, it may time out. To log out of your mail account at any time, click Logoff

Because the rollover queue is used, users must click on Logoff to be sure they have logged out of the Web Messaging session. The Logout function will remove the user from the rollover queue and the standard connect tables. Users can also clear the browser’s history if the browser is in a common use area.

The Web Messaging menu screen lists your mailboxes and shows the menu items available to you. If you have mail in a mailbox, the mailbox name is highlighted.

mailbox list

menu items

The Size shows the total size in bytes for all messages in a mailbox. The Message Count shows the number of messages in a mailbox. Last Modified shows the date and time when the mailbox was last updated with new mail.

To display a list of your messages in the current mailbox, click the Summary button.

To display messages in another mailbox, click the highlighted mailbox name. The summary screen appears.

The summary screen lists messages in the order they were received. Information provided includes an assigned message number, the number of lines in the message, and From, Date, and Subject fields.

The summary screen displays up to 25 messages. If there are more than 25 messages, you can click the NextPage button to display the next 25 messages. Use the PriorPage button to return to the previous list of 25 messages. Click the highlighted message number or subject to read a particular message.

The read screen appears and displays the header information (Date, From, To, Subject) and the contents of the mail message.

When you have finished reading a message, you can:

• Return to the summary by clicking Summary
• Go to the next message in the mailbox by clicking Next
• Go to the previous message in the mailbox by clicking Prior
• Forward the message to another user by clicking Forward and then entering a forwarding e—mail address
• Reply to the sender of the message by clicking Reply and then entering a reply
• Delete the current message by clicking Delete
• Display the menu screen by clicking Menu
• Log off of Web Messaging by clicking Logoff
• Print the message by selecting Print from the File menu

The Web Messaging Option lets you receive a message with an attached file and open and read the attachment. The message will display the attached file as a link. You can click the link to open it in the browser window, or right—click to display the pop—up menu. You can use your browser’s Save As function to save the attachment as a file. To return to the mail summary, click your browser’s Back button.

You can decode and read a message that has been translated to uuencode or MIME formats. These formats are used to translate a binary file to text (ASCII) format in order to send the file using an e—mail system. The Web Messaging Option will decode the message (convert it back to binary) so you can read it in its original form. Supported formats for attachments include uuencoded, quoted—printable, and base64.

If a mail message contains a full Internet address, it will be displayed as a highlighted hyperlink, which you can click to go to the linked Web page. The Web page displays within the Web Messaging page. You can click your browser’s Back button to return to the mail message.

To delete the current message, click Delete while reading the message. To delete multiple messages:

1. Display the summary screen to list the messages in the mailbox.

2. Click the check box (make sure it is checked) next to each message that you want to delete, and then click Delete.

1. Go to MANAGE MAILBOXES

2. Scroll down to DELETE A MAILBOX

3. Select DELETED

4. Click <Delete>

The "Deleted" folder will be recreated the next time you delete a message from your InBox.

When creating a mail message, be aware that the Web Messaging server connection may time out after 12 minutes (depending on the number of users on your system). If the server times out while you are creating a message, you may not realize it until you click the Send button. If you click Send and the server has timed out, the logon screen will appear and the message will not be sent.

To send a mail message:

1. Click the Send button. The send mail screen appears.

2. In the To: text box, enter one or more recipients. Separate each recipient with a comma.

For each recipient, you need to enter either an CySpaceCity Mail Server userid or a full Internet e—mail address, depending on whether the recipient is on your local system or network or on a remote system.

3. In the CC: text box, enter any recipients to whom you want to send a copy of the message.

4. In the Subject: text box, enter a brief description of the subject. The description you enter in this text box will appear in the message header that gets displayed in the recipient’s mailbox.

5. In the edit window below the Subject: text box, enter the body of the message.

The edit window supports cut, copy, and paste through the right—mouse popup menu and by the cut (Ctrl—X), copy (Ctrl—C), and paste (Ctrl—V) keystrokes.

The edit window can handle a message size approximately equal to 18 pages of a word processing document. You cannot attach documents or files to a message. You can add Web—based text and graphics to your message. See the following section for more information.

6. Click the Send button below the edit window. A confirmation message is displayed.

You can use HTML code to add Web—based text and graphics to an e—mail message. If you enter a complete Web address in the text of your message, the address will display as a highlighted hyperlink. The recipient of this message can click on the hyperlink to go to the associated Web page.

You can also enter any HTML code, identified by the start and end tags (<HTML> ... </HTML>) in a mail message to display the text and graphics as they appear on a Web page. Graphics files must be in.gif format. If the graphics file contains a link, the recipient can click on the graphic to display the associated Web page. For example, the following code was used to embed the CySpaceCity Mail logo in the Web message shown below:

<HTML>
<IMG SRC="HTTP://www.domain.com/images/ CySpaceCity-Mails.gif">
</HTML>
If you want to embed HTML source code and have it viewable as source code, you can replace the start and end tags with <!——HTML>
and <——/HTML>.

Your Main mailbox is available when you first log on to Web Messaging. Other mailboxes created from an IMAP4 client or from Web Messaging will appear (as they reside on the server). Mailboxes created from a POP3 client will not appear, as they reside on the client system.

You can create a new mailbox on the CySpaceCity Mail Server host by specifying a mailbox name when you send a message. When creating a mail message, you can enter a userid and mailbox name in the To: text box in the format userid—mailbox (for example, fred—web). If the web mailbox does not exist for userid fred, it will be created. Any mailboxes created through Web Messaging will be available through Web Messaging or an IMAP4 client. You will not see the mailbox in a POP3 mail client.

To change your password:

1. Click the Change Password item.

2. In the Password text box, enter a new password. The password can be from 4 to 30 characters and cannot contain spaces.

3. In the Confirm password text box, enter the password again to confirm it.

4. Click Save.

The User information you enter is provided in response to an LDAP request, if the LDAP server is enabled. The LDAP server provides a directory service in which remote users can look up the information that you provide (such as username, full name, organization, and telephone number).

To change user information:

1. Click the Change User Information item. The User Information page appears.

2. Enter or change any of the information.

3. Click the Hide User From Info Services if you do not want this information to be available to remote users (through an LDAP client).

4. Click Save.

The Finger information you enter (known as the Finger Plan) is provided in response to a Finger request, if the Finger server is enabled. To enter or change Finger information:

1. Click the Change Finger item.

2. Enter or edit any information for the Finger Plan in the text window.

3. Click Save.

The presence of information in the text window activates the Finger

Plan. If the text window is left empty, the Finger Plan is disabled.

You can set a forwarding e—mail address to which all of your mail will be sent.

1. Click the Change Mail Forwarding Information item.

2. Enter an e—mail address.

You can enter either an CySpaceCity Mail Server userid or a full Internet e—mail address, depending on whether the forwarding address is on your local system or network or on a remote system. The e—mail address must be a complete mail address that is valid from the CySpaceCity Mail Server host system.

3. Click Save.

This feature is disabled if the text box is empty.

The vacation message will be sent once to each use that sends you mail. To enter or change a vacation message:

1. Click the Change Vacation Message item.

2. Enter a message. You can enter up to 1000 characters.

3. Click Save.

The presence of a message in the text window activates the vacation message. If the text window is left empty, the vacation message is disabled.

An extended menu containing remote administration functions is available to you if your mail account has Host Administrator and/or CySpaceCity Mail System Administrator access enabled. See "Setting Access to Web Messaging Functions" for how to set access for users.

Host Administrator Functions

If your mail account has Host Administrator and Allow Web Access enabled, you can display a list of mail users and aliases, and add, delete, and modify users and aliases. You can also view log files remotely

You can add, modify, and delete user mail accounts via the Web browser.

To add a user mail account:

To add users using remote administration from a Web browser, your user mail account must have both CySpaceCity Mail System Administrator and Allow Web Access enabled.

1. In your Web browser, open the Web Messaging page for your mail server and log on to your mail account.

2. Click the User Administration item. The User and Alias Administration screen appears.

3. Click the Add User button.

4. In the UserID text box, enter a user name (this will be the userid for the mail account).

A userid must be from 3 to 30 characters and must be created from the character set of digits and letters. It cannot contain spaces. The userid must be unique within the system.

5. In the Fullname text box, enter the user’s full name.

6. In the Password text box, enter a password for the user.

Passwords can be from 4 to 30 characters and cannot contain spaces.

Confirm the password you entered by entering it again in the Confirm Password text box.

7. In the Max Mailbox Size text box, enter the maximum size (in bytes) for each mailbox created in the user’s mail account. If a mailbox exceeds the maximum, any new mail for the mailbox is returned to the sender. Entering zero means the size will be unlimited.

8. In the Max Num Messages text box, enter the maximum number of messages (the total for all mailboxes created in the user’s mail account). If the maximum is exceeded, any new mail for the user is returned to the sender. Entering zero means the number will be unlimited.

9. Click Save to add the user. The userid is added to the list of registered users. Any users you have added can

now receive mail through CySpaceCity Mail Server for Windows NT at the specified host (domain name). For example, if you added the user fred to the virtual host for the domain domain.com, the user can now receive mail addressed to .

To modify or delete a user mail account:

1. Select a mail account by doing one of the following:

• Enter a userid and click the Display User button
• Click List Users to display a list of registered users, and then select a user name from the list and click Display

The user mail account information is displayed.

2. Select one of the menu items to make changes: Click the Change Password item to change the user’s password. Click the Change User Information item to modify the user’s Fullname, Max Mailbox Size, or Max Num Messages. Click the Delete user item to delete the mail account.

CySpaceCity Mail Server for Windows NT supports three types of aliases:

• Standard aliases that point to an e—mail address on the local system, a remote system, or another alias
• List aliases that point to a file containing a list of mail addresses
• Program aliases that point to an executable program on the host system

To add an alias:

1. Click the User Administration item.

The User and Alias Administration screen appears.

2. Click the Add Alias button.

3. In the Alias text box, enter a name for the alias.

Alias names are limited to 45 characters and must be created from the character set of digits and letters. The underline (_) and hyphen (—) characters are valid. The name cannot contain spaces and must be unique within the system.

4. In the Destination text box, enter one of the following:

Standard Alias

A standard alias can point to a single userid on the same system, multiple userids on the same system, a remote e—mail address, multiple e—mail addresses, another alias, or any combination of the same.

List Alias

A list alias points to a file that contains a list of valid mail addresses, one per line.

Program Alias

A program alias points to a program that can accept the mail message for further processing. The message is passed to the program by passing the full pathname of a temporary file as the last argument on the command line when the program is invoked.

5. After entering the alias properties, click OK to add the alias. The new alias is added to the list of registered aliases.

To modify or delete an alias:

1. Select an alias by doing one of the following:

• Enter an alias name and click the Display Alias button
• Click the List Aliases button to display a list of the defined aliases, and then select an alias from the list and click Display

The alias information is displayed.

2. In the Destination text box, make any changes to the alias.

3. Click Save to apply the changes.

Click the Delete alias item to delete the selected alias.

The List server will accept the following commands from the body of an email message:

Subscribe listname your_name
Unsubscribe listname your_name
Help
Help listname
List
List listname
Set mode digest listname
Set mode standard listname

When sending email to the List server to perform any of these commands, you must always address the email to "listserv@your_ CySpaceCity Mail_server_hostname".

The following examples assume there is a list called "sample" on the CySpaceCity Mail Server for Windows NT server:

To subscribe to the "sample" list located on domain.com, you send mail to the listserver and enter the Subscribe command in the body of the message, as follows:

TO:
Subject:

Subscribe sample Fred Farkle

To unsubscribe from the list:

TO:
Subject:

Unsubscribe sample Fred Farkle

To get general help from the List server:

TO:
Subject:

help

To get help for a specific list:

TO:
Subject:

help sample

To display all of the "lists" on the CySpaceCity Mail server:

TO:
Subject:

list

To get a list of users subscribed to a specific list:

TO:
Subject:

list sample

To receive a digest of messages sent to the list (the user must already be a subscriber to the list):

TO:
Subject:

set mode digest sample

To cancel digest mode and receive messages as they are sent to the list (the user must already be a subscriber to the list):

TO:
Subject:

set mode standard sample

Also, the list owner can subscribe another user by forwarding a message from that user to the listserver.

The list owner can also unsubscribe a user by sending a message to the List server with a message in the form: unsubcribe listname
For example:

TO:
Subject:

unsubscribe sample

You can set up a program alias to allow automatic subscribes and unsubscribes for a mailing list. For example:

= | listsrv -add domain.com sample

Note: You must be able to forward a message unmodified (i.e. with the headers unchanged) in order for this to work; otherwise you will end up adding or removing yourself from the list.

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